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11 ways to improve your professional and personal productivity

Being productive doesn’t mean working more hours, in fact it means the opposite, working less hours. Being more productive requires a combination of mindset and having the right tools to help you get the job done.

Productive people challenge their own status-quo and do so consistently, they adapt and learn quickly how making simple changes to their daily routine can improve their professional and personal productivity. The secret sauce, making the decision to change something, then actually doing it!

Turn off email alerts. Your email is the single biggest distraction in your day and is a major productivity killer. Emails come in and the alert rings dragging you away from the task you were working on. It’s human nature, the alert rings and we immediately want to help and respond. You’ll be amazed at how much time you get back and the productivity gains that will be achieved by simply turning off email alerts and addressing emails at two or three set intervals during the day.

Stop email cc’s. People love to demonstrate how busy they are by including you in emails, tell them to STOP IT! Explain that you should only be included in emails if you are part of the decision-making process, if not, then don’t cc me in.

Nomophobia– no-mobile phobia, the fear of being without or losing your mobile phone, yes it really exists and it’s getting worse. Now I get that your mobile phone is an important work tool, but it can be distracting to your daily routine. Try taking it out of your pocket or off your desk and putting it away for periods of the day, once you get over the anxiety, and you will, you’ll actually get a lot more done.

Eat. We’re busy and at times we can push on through meal breaks because we just have so much to get done, but this can be very counterproductive. One of my team members taught me the value of stopping for lunch, moving away from my desk and sitting in the lunch room. By taking a full break away from the task at hand, eating and socialising with the team, I went back refreshed, energised and all caught up on the latest news within the team.

Drink water. Coffee is not water. Just a 1% level of dehydration reduces your productivity by up to 12%. Remaining hydrated with water reduces fatigue, improves your mood and reduces stress and anxiety. In addition, remaining hydrated throughout the day ensures your immune system doesn’t need to work extra hard to remove toxins from your body.

Try a little music. A recent study found that music at work completed tasks more quickly and developed better ideas than those who didn’t. So who said a little Def Leppard doesn’t work wonders!

Use cloud software to work collaboratively. Cloud-based applications are everywhere, but try implementing one of the many applications available that allow your team to collaborate and complete tasks quickly, here’s my plug for our RFQ software, you’ll be amazed at how it saves you time,com.

Have better meetings. We’ve all heard how Amazon do it, every business is different but find a style that works for you and your team. We’re a tech company so we’ve embraced the concept of stand ups across the business, they’re fast, efficient and your peers hold you accountable, it really makes sure everyone stays focused.

Make more of your activities measurable. The Apple Watch and other wearables have introduced us to a world where we measure our achievements and celebrate them. Similar tools exist in the business world, Rescue Timeand TSheetstrack how much time you’ve spent on certain activities such as answering email. Having an idea of how much time you spend on certain tasks can help you change habits, it can also shock you when you see how much time you’re actually wasting.

Work across platforms and devices. Working across platforms and devices means you can pick up tasks no matter where you are on no matter what device. I’m an unashamed Apple devotee so I can easily pick up tasks straight from where I left off on any device which gives me flexibility. I do ensure that any application we use in our business can operate across all platforms and devices, it pays to check.

Have fun!Not overly complex, but make work a fun place to be. Remember we spend a lot of time with our work colleagues so we need to relax and enjoy each others company.

About Sourceit

We’re a fast-growing provider of affordable cloud-based RFQ (request for quote) and job management software. Sourceit empowers buyers by simplifying the sourcing procurement process by providing easy to use and power solutions that help buyers and supplier collaborate more effectively together.

We offer three (3) different products for buyers:

  • RFQ– request for quote software for general products and services
  • Market– a specialised procurement and job management application for marketing services.
  • Catalog– an inventory management and on-demand ecommerce application

You can find out more at sourceithq.com